We’ve spoken previously about using Time Clock MTS as an Employee In/Out Board. Using it this way is particularly useful for two main reasons, firstly, your employees will know at a glance if someone is currently at work or not, and secondly, in the case of an evacuation due to fire or other emergency you can easily print a list of employees that are at work. However, what happens if an employee is punched in but they are on vacation and you need to know when they are back? Or what if there is an emergency and an employee is punched in but they are off-site doing a client visit or attending a training course? To handle that situation we’ve got a system called Employee List Messages. These are neat little messages that can be displayed next to an employee’s name if you’re using the Employee List Interface. Those same messages will also be displayed on the Employee Status Report which can be printed quickly in the event of an emergency.
Employee List Messages in Action
Above you can see what employee list messages might look like in action. Note that Frank Hardy has a message next to his name as does Melissa Minh. You’ll see those same messages next to to the employee names when you print the Employee Status Report.
Entering Employee List Messages
Employee List Messages are controlled from the Time Clock MTS Administrator software from the Tools->Employee List Messages menu. You must be logged in as the administrator to access the menu.
The Employee List Messages Screen
Above you can see the Employee List Messages screen annotated to explain what the toolbar buttons do. Adding a message for an employee is dead simple, just click on the employee’s name in the list and then click the Add/Edit Message button and you’ll be able to enter message for that employee using the screen below:
Entering a Message
Note that you can just double click on an employee’s name and you’ll be able to add or edit the message without needing to click the toolbar button first. There are some other useful buttons that make editing messages a bit easier. The Clear Selected Message button will clear the message for the selected employee, the Clear All Messages button will clear the messages for all employees. The Restore Original Messages will reload all messages if you happen to make an unfortunate mistake with the Clear All Messages button.
That’s all there is to it. Employee list messages are a great way of keeping your employees informed of the whereabouts of each other, they are also a great way of keeping an up-to-date employee location list in the case of an emergency. It’s easy to use and something that will prove to be useful to almost any Time Clock MTS user.
We’re always interested to hear what users of Time Clock MTS have got to say about the software. When we receive a review or testimonial we post it over on our customer reviews page. Other people have posted up reviews via online review sites, which is always great as it helps get the word out about Time Clock MTS. If you’re feeling like you want to share your experiences (good or bad) with Time Clock MTS with the world at large then we’d love it if you posted a review online. There’s a number of ways you can do this, but we suggest one of the following methods:
If you’re wondering what other people have had to say about Time Clock MTS use the slider below to look through all of them:
An update released for the WebRoot Anti-Virus / Cyber Security software on or about the 24th or 25th of April 2017 has started identifying the main Time Clock MTS executable file as suspicious and quarantining the file. Of course our program files do not contain any sort of malicious payload and this is a false-positive on behalf of the WebRoot product. It turns out the update to the AntiVirus software has broken all sorts of Windows programs and even Windows itself. This has hit the mainstream media, see the Denver Post, The Register, and Bleeping Computer for more information.
While I am sure that the authors of WebRoot will fix up their software soon enough it’s best to add an exception to WebRoot to stop this sort of thing happening in the meantime. WebRoot includes options to ignore particular files during scans and real time shielding.
How to Exclude a File from All Scans and Shielding in WebRoot
How to Allow (Ignore) a File During Scans – Direct Link to WebRoot Website
The files you need to ALLOW for Time Clock MTS to run correctly are:
64 Bit Versions of Windows
C:\Program Files (x86)\Time Clock MTS\timeclockmts.exe
C:\Program Files (x86)\Time Clock MTS Client\timeclockmtsclient.exe
32 Bit Versions of Windows
C:\Program Files\Time Clock MTS\timeclockmts.exe
C:\Program Files\Time Clock MTS Client\timeclockmtsclient.exe
Time Clock MTS has a useful feature that can be used in the event of an emergency evacuation or fire. The time clock administrator can immediately print out an employee status report which can then be used to determine who should (or should not) be present after an evacuation. Here’s how to print the report:
The Current Status Report Menu
- When using the Time Clock MTS Administrator Software or the Client software with the Reports User enabled go to the Reporting->Current Status Report Menu (see image above).
- You’ll be asked if you want to print the report immediately (see above). Choose the Yes option and you’ll be given the chance to select a printer (see image below) on which your report should appear shortly.
Choosing a Printer
That’s all there is to it. You might be wondering why users need to log in before being able to print this report? The answer is that when it was available without logging in first we had many (many), oh so many reports of employees printing the report accidentally (or perhaps deliberately) in their day to day use of Time Clock MTS. Hence, it’s now only available when logged in.
This guide is just one of many you can find over at our Tips, Tricks, and How-To Guides page
Running the Employee ID Report
This Time Clock MTS How-To article explains how to email payroll reports using Time Clock MTS Version 6 and later. Note that this will only work if you’re NOT using web-based email. So you’ll need to be using desktop email software like Outlook or Thunderbird or The Bat!. If you’re using web-based email like GMail or Hotmail then you’ll have to export your time clock reports to one of the many available formats and attach them to an email manually. If you’re using a desktop email program like Thunderbird that allows you to send email using a Hotmail or GMail account then YOU CAN EMAIL TIME CLOCK REPORTS using Time Clock MTS.
Time Clock MTS can create payroll reports and attach them directly to an email in many different file formats including PDF, HTML, Rich Text (RTF), Excel (XLS and XLSX), comma separated (CSV), plain text, and various direct image formats such as bitmaps, JPEG, and PNG.
Here’s how to email a Time Clock MTS Payroll Report:
- Log into Time Clock MTS as the administrator or as the reports user and run a payroll report. In this example we’re going to run the Employee ID Report (see image at the top of this article).
The Employee ID Report
- When the report is generated it’ll be shown to you in the reporting window (see above). Look for the Email Report button on the far right of the toolbar and click it. When clicked a drop down will appear showing you the various file formats the report can be emailed in (see image below).
Emailing the Report as PDF File
- Choose the format you want to email (we’re choosing PDF here) and Time Clock MTS will prompt you for a file name for the report (see image below).
Choosing a File Name
- Give the report file a name, click the SAVE button and in a second or two your email client will pop up a new email message with the report file attached to it (See below).
Ready to Email!
- Now you’re ready to add some text to the email and send it!
Thanks to Chris Sayre, Assistant Chief of the Vinton First Aid Crew, located in Vinton, Virginia. Chris reached out to us asking about Time Clock MTS and was happy to share with us how they are going to use Time Clock MTS.
TimeClock MTS is replacing our outdated timeclock system. Our current timeclock system is outdated
and crashes all the time. We need a simple replacement that will allow us to track our volunteer’s time
for our rewards program. We need a system that will allow us to quickly clock in for emergency calls,
even when we are on our units. With the network version of the timeclock we can clock in and out from
our units using our wireless network.
Vinton First Aid Crew