Time Clock Software Blog

A Blog from the authors of Time Clock MTS, a cost effective time and attendance software solution

Integration with SurePayroll

SurePayroll is a very popular online employee payroll system that will calculate wages, pay your employees and help you stay compliant with payroll taxes & regulations. We’re happy to say that our pc time clock software, Time Clock MTS will now integrate with SurePayroll allowing you to quickly and easily export your employee time and attendance data to your payroll system. Here’s the steps that need to be taken to produce a data file suitable for exporting to SurePayroll. 1. Map Employee Names and ID’s Correctly Time Clock MTS uses only one field for employee’s names while the SurePayroll system requires a first and last name. To get around this you must name your Time Clock MTS employees using the form LastName, FirstName. It is vital that you get the comma in between the last and first name. You can see in the image above that the employee is named Jones, Bill. The second thing to ensure is that the Time Clock MTS employee Badge ID matches your SurePayroll employee numbers exactly. If this is not done then the time clock data for that employee will not be able to be imported to your payroll system. Above you can see that the employee Badge ID is 1010, this must be the same as the SurePayroll employee number. 2. Export Data Using the Pre-Defined SurePayroll Export Format The next step is to actually export the data. This is done from within Time Clock MTS on the Reporting->Data Export->Export Data screen (shown above). Use the selection boxes on the left to choose what employee data you want to export. The date... read more

Version 3.3.5 Released

While I am writing this entry Version 3.3.5 of Time Clock MTS is being uploaded. The changes made to this version of are detailed below. The software incorrectly displaying employees as clocked out after switching jobs has prompted a re-write of the code run when employees are selected on the employee list interface. The result is that the incorrect display is fixed, the number of database accesses has been reduced considerably and response times have improved. Added some new fields to the Export Data system. This includes the <HOURS_DECIMAL> field which displays times in decimal format regardless of your global time display format setting. The other two fields added are <EXPORT_START_DATE> and <EXPORT_END_DATE>. Added capability for pre-defined (and read only) data export formats. Added pre-defined data export formats to suit Sure Payroll and Union Bank Online Payroll. Exporting data will now group Normal and Holiday time if they have the same rate code. Exporting data will now group OT1 and OT2 if they have the same rate code. Note that for the Sure Payroll and Union Bank Online Payroll export formats to work correct you must set the Time Clock MTS employee badge number to the corresponding payroll system employee ID. Also, because Time Clock MTS does not track first and last names separately employees in Time Clock MTS must be named using the form Last Name, First Name. For more detailed information see the Sure Payroll integration or the Union Bank Online Payroll Integration How-To... read more

Union Bank Online Payroll Integration

We’ve just had a request from a Time Clock MTS user who wanted to export their time clock data to Union Bank Online Payroll. Here’s the steps that need to be taken to produce a data file suitable for importing to Union Bank Online Payroll. 1. Map Employee Names and ID’s Correctly Time Clock MTS uses only one field for employee’s names while the Union Bank Online Payroll system requires a first and last name. To get around this you must name your Time Clock MTS employees using the form LastName,FirstName. It is vital that you get the comma in between the last and first name. You can see in the image above that the employee is named Jones,Bill. The second thing to ensure is that the Time Clock MTS employee Badge ID matches your Union Bank Online Payroll employee numbers exactly. If this is not done then the time clock data for that employee will not be able to be imported to your payroll system. Above you can see that the employee Badge ID is 1010, this must be the same as the Union Bank employee number. 2. Export Data Using the Pre-Defined Union Bank Online Payroll Export Format The next step is to actually export the data. This is done from within Time Clock MTS on the Reporting->Data Export->Export Data screen (shown above). Use the selection boxes on the left to choose what employee data you want to export. The date selection buttons on the top right allow you to select the date range that you want to export time clock data for. When you are happy... read more

Version 3.3.4 Released

Time Clock MTS version 3.3.4 has just been uploaded. This update includes two minor changes to the Reports->Export Data->Data Export Formats screen. There’s a new setting called “Single Employee Entry” for Aggregate Data Exports. When checked aggregate exports will produce a single entry for each rate code for each employee over the export time period. When not checked an entry is produced for each day during the export time period. The second change allows users to have a multiple line... read more

Time Clock MTS for Mechanics and Auto Repair Companies

You’ve probably noticed over the last month or so that we’ve been writing about the sorts of companies that use our employee time clock system, including Gyms, Childcare Centers, Optometrists, and Schools. Continuing on in this theme today I thought I’d examine our sales database to look for automotive related businesses that use our software. It turns out that about 125 different companies from this business sector use Time Clock MTS. This includes auto service companies, auto sales companies, smash and body repair companies, and tire and auto care companies. When you consider the method which these types companies employ their staff it’s no real surprise that a low cost and easy to use time clock system like ours has proved to be popular. Automotive companies generally employee their mechanics and technicians on an hourly basis, they will typically offer some sort of overtime scheme, and depending on state awards may have to offer and track both sick and vacation accruals for those employees. Time Clock MTS can meet all of these needs and provides very low on-going costs and can complete eliminate mechanical time clocks or paper based timesheets. If it sounds like Time Clock MTS is what you’re looking for why not download the free 30 day... read more

Clock In with a Fingerprint

Good employers are always looking for ways in which to simplify the equipment equipment and processes used in a business as well as saving cost. Recording employee attendance data is one area in which there are real cost savings and efficiency gains to be realized. The advent of low cost biometric finger scanning has proven very useful in simplifying both the processes and equipment required for a robust employee time clock system. A fingerprint clocking in system can help your business in more ways than one. Once the workers are clocking in and out using their fingerprints, there won’t be any need for ID badges and other security badges. Depending on the number of employees in the business, you will save money on the materials needed to make these badges each year, not to mention the cost of replacing them if they get lost or damaged. If you’re worried about buddy punching in the workplace, a fingerprint clocking in system is a great way to completely eliminate this. As the employees need to clock in and out using their fingerprints, they will only ever be able to clock themselves in and out, rather than other employees. It will also stop unauthorized people entering the workplace, as they won’t be able to get in without fingerprints that are recognized. Security is taken very seriously in any business, and if you’re hoping to eliminate payroll fraud and buddy punching among your employees, you might want to consider fingerprint scanners which can be used alongside Time Clock MTS. The only fingerprint scanners which will work are Digital Persona 4000/4500 USB scanners, and... read more
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