Time Clock Software Blog

A Blog from the authors of Time Clock MTS, a cost effective time and attendance software solution

Time Clock MTS Configuration and Log File Directory Part 2

In Part 1 of this entry we had a look at the directory where Time Clock MTS stores all of it’s local configuration and logging information. Now we’ll take a quick look at the files in this location and what they are used for. clientlog.txt – contains all the logging information for the client version of Time Clock MTS log.txt – contains all of the user interface logging information for the administrator version of Time Clock MTS logdll.txt – contains all of the business logic logging for both the client and administrator versions timeclock.ini – contains all the local configuration options for both versions of the software timeclock.mdb – found in the Database sub directory this is the MS Access version of the Time Clock MTS database. If you cant see this file then it’s because it has been moved. Just a quick final tip. If you are having problems with Time Clock MTS and you’re emailing us about them it’s always a good idea to attach the log.txt and logdll.txt files to the email as they can contain a lot of useful information that helps us get to the bottom of your... read more

Time Clock MTS Configuration and Log File Directory

Time Clock MTS stores all of its’ local configuration and log files in the common program data directory on the computer that it is installed on. It can be useful to know where this directory is for several reasons, you might want to move the Time Clock MTS database, you might want to copy the main configuration file to share it among other computers, or you may need to send the log files to us to help sort out problems you are having. The exact location of the directory depends entirely on the version of Windows that you happen to be running. To determine where your information is take a look at this list: Windows 10, Windows 8/8.1, Windows 7, Windows Vista c:\ProgramData\Time Clock MTS\ Windows XP / Windows 2003 Server / Windows 2000 C:\Documents and Settings\All Users\Application Data\Time Clock MTS Windows Me / Windows 98 SE C:\Windows\All Users\Application Data\Time Clock MTS\ Usually you can just navigate directly to this directory using Windows Explorer but in some cases Windows can be configured to hide system files and folders (of which this is one) by default. If this is the case then you’ll need to use Windows Explorer to change some settings to allow you to find this directory. You can learn how to do this on your version of Windows by taking a look here. In part 2 I’ll take a look at the files in this directory and run through what they are and what they are used... read more

Time Clock MTS Version 1.6.5 Released

Just a minor release today. The single new feature is being able to use a custom NTP server from which Time Clock MTS can set it’s internal clock from. You might like to use this setting for the following reasons: Your network is not connected to the Internet and cannot access an external NTP server so you must use a NTP server on your network somewhere. Your network is firewalled and does not allow access to the port required for a query to an NTP server. This port is UDP port 123. If this is the case then you must use a NTP server on your network somewhere. You prefer to use a geographically closer NTP server than the default time servers available in Time Clock MTS. For a list of available public NTP servers try taking a look at the NTP Organization Home Page. A minor bug was fixed in this version, the report configuration screen would give an invalid property error when the next month button was pressed and then the this week button was pressed, but only when the current month had 30 days and the previous had 31. It was fairly obscure but thanks to one alert user who figured out exactly what was going on. Versions 1.6.3/1.6.4 were released recently in an effort to try to fix an error on the Edit Times Screen. Some users were reporting that the drop down menus on the Add Time and Delete Time buttons on the Edit Times screen were not working but I could not replicate this. It turned out the error only occurred when navigating... read more

Time Clock MTS MS SQL Server Beta

The information in this old article is now superseded. If you want to learn how to setup the Time Clock MTS Network PLUS Edition with SQL Server you should read these instructions. Introduction Time Clock MTS is now ready to be tested using MS SQL Server as a database rather than the standard MS Access database. This will result in a program that is more responsive, more reliable, and able to cater for more client computers than ever before. If you are interested in taking part in this beta then all the usual disclaimers apply. The software *is* beta and the setup is reasonably complex at the moment. The setup will improve a lot when we get to the final release. Download and Install the BETA Verions of Time Clock MTS If you are a current user of Time Clock MTS then you will only need to download and install the update versions of the client and admin programs. If you’re new to Time Clock MTS or want to try a fresh install then you’ll need to download the full installation packages. Go to our Time Clock Downloads Page to download Time Clock MTS. Create Your SQL Server Database The first setup is to create your SQL Server database using the Time Clock MTS Access database as a template. You must have installed the admin version of Time Clock MTS first, and can use your existing populated timeclock.mdb file as a template. The best method of creating the SQL Server database is to use the built in database upsizing wizard within MS Access. You’ll need to do this in... read more

On Employee Types and Accruals

Of course being a Time and Attendance software package Time Clock MTS focuses primarily on Employees. Each employee can be classified by Employment Type. When Time Clock MTS was designed these employment types were thought to be things like ‘full time’, or ‘seasonal’, or ‘contract’ or whatever sorts of employment types you might need. This classification is of course useful for reporting and sorting purposes. As time has progressed our users have found that it is also very useful for setting up of Vacation and Sick Time Accruals. These accruals, rather than being set by employee, are set by employee type. This allows you to have just a few accrual policies that cover all of your employees. This sort of ease of use is great, except where companies have unusual accrual schemes, or many different schemes. While Time Clock MTS cannot handle every different accrual scheme automatically, it does have the flexibility to allow you to handle them manually. An accrual scheme that we have been asked about is one that allocates vacation time based on years of service. This is different to the assumed scheme in Time Clock MTS which assumes a basic accrual over time calculation system, and cannot handle the years of service based system automatically. However, it can handle it through creative use of Employee Types. Let’s say you have a scheme that allocates 1 week of yearly vacation time for each year of service up to a maximum of 4 weeks. All you need to do is create 4 different employee types, perhaps calling them ‘1 Year of Service’, ‘2 Years of Service’, ‘3... read more

Microsoft Access Database Password Support

Version 1.6.2 of Time Clock MTS was released today. It contained a couple of minor bug fixes and added one very important security feature, support for Microsoft Access database passwords. Users finding and manipulating the back end database of Time Clock MTS has always been a problem. Time Clock MTS has always included a series of internal checks to try to detect this sort of manipulation, but of course no system is perfect. By including support for Access database passwords we have added one additional layer of security to ensure that your time and attendance information is accurate. Using a database password with a Microsoft Access database encrypts the data it contains and prevents non authorized access to the database when someone tries to open it with MS Access. To setup Time Clock MTS to work with an Access database that is password protected follow these simple steps: Password protect your Access database using MS Access. How this is done depends largely on the version of MS Access that you have. Consult your MS Access help documentation for detailed instructions. Run the Time Clock MTS administrator program, the software will detect that the database back end is password protected and prompt you to enter the password. Once entered click OK and re-start the software as prompted. If you entered the information correctly then you’ll connect directly to the database. If you didn’t enter the password correctly you’ll be prompted to enter it again. You’ll need to repeat the password entry process for every client installation you have. That’s all there is to it. If you’re wondering, the MS Access... read more
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