Time Clock Software Blog

A Blog from the authors of Time Clock MTS, a cost effective time and attendance software solution

How Does Payroll Time Rounding Work

A common question I get is how exactly does payroll time rounding work? So I thought it would be worthwhile to cover it in some more detail to help Time Clock MTS users. How is Report Rounding Turned On? You can turn on report rounding on the Tools->Options->Payroll Settings page. For more information take a look at the Time Clock MTS Payroll Settings help topic. How Does Rounding Work? Rounding is applied to time information at report time only. The rounding used is just normal arithmetic rounding. Here’s an example, let’s say we have the time rounding set to 15 minutes and the normal clock in time for your employees is 7:30 AM. In this example, anything on or before 7:37:29 AM is rounded down to 7:30 AM, and anything on or after 7:37:30 is rounded up to 7:45 AM. What Does the Least Quantity Checkbox Do? Checking this box over-rides the rounding scheme as shown above. The most basic way of explaining it is that all clock ins are ROUNDED UP and all clock outs are ROUNDED DOWN. So, in our example above any employee clocking in after 7:30:00 AM will have their time rounded up to 7:45:00 AM. Let’s say the normal clock out time for the above example is 4:30:00 PM. When the Least Quantity check box is marked, any employee clocking out between 4:30:01 PM and 4:44:59 PM will have their clock out time rounded down to 4:30:00 PM. The practical effect of the Least Quantity check box is that the hours worked are minimized. What Effect Does Rounding Have on Stored Time Information? None,... read more

Using a Webcam with your Time Clock Software

A key problem with any time clock system is that of employees that clock in and out for each other. This is known as ‘buddy punching’ and is the main method by which employees try to manipulate their time card information. The use of magnetic cards, proximity devices, and PINs can help reduce buddy punching, but of course it does not prevent employees sharing their card, prox device, or even their PIN with a co-worker and still providing fraudulent data. There are a couple of ways of eliminating buddy punching, one of these is capturing an employee image at the time of clocking or out. Using a computer along with Time Clock MTS and cheaply available web cameras allows you to have a very secure time and attendance solution that can largely eliminate buddy punching and help reduce your payroll costs accordingly. Camera Hardware Requirements You don’t need anything special to allow Time Clock MTS to capture images when employees clock in and out. Time Clock MTS will work with almost any sort of USB or integrated web camera, if your version of Windows can detect your web camera then Time Clock MTS can probably use it. Software Requirements There are no additional software requirements, if you have Time Clock MTS Version 2.0.2 or newer then you have all the software you require to use a camera with Time Clock MTS. You can always download Time Clock MTS from here. Setting Up Time Clock MTS to Use a Web Camera Just make sure your web camera is plugged into your computer and then run Time Clock MTS and log... read more

Version 2.0.2 Released

I’ve just released Version 2.0.2 which contains a number of fixes to problems introduced by the last release plus adds one major new feature. Changes made include: A new security feature which allows you to use a camera attached to any Time Clock MTS computer to capture an image when users clock in or clock out. Administrators can then view the captured image associated with a clock in or out and verify that the correct person performed the action. This should allow you to stop buddy punching. A fix to the Version 2 database updates for SQL Server and MySQL that didn’t work correctly. Fix to the last action display text to allow non English characters to be displayed. There were a number of other minor fixes, for more information take a look at the Release Notes page. In the next day or two I’ll write a longer post covering the new image capturing feature of Time Clock MTS, what it does, how it works, and how you might use... read more

Creating Employees the Easy Way

One change to Time Clock MTS is simply a new item added to the Employee Maintenance menu. This deceptively simple menu item Copy Selected Employee fixes up one of the most common complaints I had about Time Clock MTS. Usually the complaint went something like this: “How can I add employees to Time Clock MTS without having to type in all the details for every single one?” Well, prior to Version 2, the answer to this question was you just can’t add a number of employees quickly and easily. Right though, with the addition of the menu item above the job of adding many employees to Time Clock MTS has suddenly become a lot easier. Here’s how to quickly add an employee using another employee record as a template: Add the employee you want to use as a template, give them all the settings you require including payroll, assigning to a department, a shift, and whatever else you need. For the sake of this example we’ll call this employee ‘John Smith’. Select the employee ‘John Smith’ in the employee list and then select the Employee Maintenance->Copy Selected Employee menu item. The employee maintenance screen will now been displayed with all the details already filled in, the name of the employee will be set to ‘Copy of John Smith’. All you need to do now is edit the details you want to change for this employee (such as the name, address, and PIN) and in just a few seconds you’ve created a new fully configured employee. That’s it, there’s nothing else to it. Remember, when you do need to add... read more

The Simple Wages Report

The Simple Wages Report is a new addition to Version 2 of Time Clock MTS. Available from the report configuration screen gives a simple summary of activity across a time period. The summary is a simple line per employee. You can see at a glance the hours worked for the week, the hours of daily overtime, and the hours of weekly overtime. Total salary payable is also displayed. This report is useful for supply to payroll departments for entry into payroll software, or even as a simple management report that gives key information without too much... read more
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