Time Clock Software Blog

A Blog from the authors of Time Clock MTS, a cost effective time and attendance software solution

Time Clock MTS Quick Test

Below are some instructions showing how to give Time Clock MTS a quick test. If the software fails at any time during the test please email any error messages to support@timeclockmts.com. Screenshots of any failures would be handy too. If you’ve got any general comments such as if the software is horrifically slow please let me know what they are, 1) Download Time Clock MTS from this link 2) Install the downloaded file. Read these instructions if you’re not sure how to install the downloaded file. 3) Run the software, the first screen you’ll see is the initial setup screen for Time Clock MTS (see below). Enter a password you’ll remember into the Administrator Password and Please Retype text boxes and then click SAVE. Ignore any warnings. 4) You’ll then be shown the Welcome to Time Clock MTS screen (see below). Click the Create Sample Employees button. Once you’ve done that click the I’m Ready Let’s Go! button. 5) Log into Time Clock MTS by clicking the File menu at the top left of the application window and then clicking the Log in as Administrator menu item. You then be shown the screen below where you can enter your password that you entered in Step 3 above. Click the Login button when you’ve entered your password. 6) Once you’re logged in you’ll asked if you want to check for a new version. Click the NO button. 7) Click the Reporting menu and then the Employee ID Report option. 8) After a second or two you should see a screen that looks something like that below. If you do see... read more

Hiding Deactivated Employees

Deactivating employees in Time Clock MTS is a great way of preventing people from punching in and out or to temporarily mark an employee account as inactive. That can be useful if your workforce has a seasonal element and you do not want seasonal workers filling up your employee list when they are not actually working. Deactivated employees are hidden by default on the normal employee list to prevent access to those employees, but those same employees are visible when you’re logged in as the time clock administrator. However, there is a way of hiding them, this how-to-article explains that process. You’ll need to be signed in as the Time Clock administrator to perform these actions. Firstly, we’ll mark an employee as deactivated using the Employee Information screen (see above). Just check the Deactivated checkbox and then click the Save Employee button. Now if you look at the Employee List you’ll see that the icon next to the employee has changed to gray indicating they are marked as deactivated. If you head over to the Tools->Edit Time screen you’ll also note that the deactivated employee is also visible here. So let’s hide the deactivated employee. Go back to the Employee List and click your right mouse button on the employee list and you’ll be shown the above popup menu. Choose the Hide Deactivated Employees. And…… Presto chango! The deactivated employee is now hidden. Let’s take a look at the Edit Times screen again. Note that they are hidden there too. And that’s all there is to it! If you want to show the hidden deactivated employees again right click... read more

Punching a Group of Employees In or Out

This Time Clock MTS How To Article covers how the Time Clock Administrator can quickly and easily select a group of employees and punch them in or out. This is of most use if a group of employees with the same start time or end time forget to punch in or out of Time Clock MTS when they start or stop work for the day. To select a group of employees to punch in or out of Time Clock MTS follow the steps below. Firstly, you must log into Time Clock MTS as the administrator, this How To Article explains how to log in as the time clock administrator. Go to the Tools->Edit Times screen and you’ll be shown the screen above. Click the Punch In / Out button and you’ll be shown the drop-down menu below. The options are fairly self explanatory. The Selected Employee options affect only the employee you have selected on the Edit Times employee list. The Checked Employees options affect only the employees that have the checkbox next to their names ticked. Obviously, the ALL options affect all employees in the list. Choose the required option to affect the group of employees you need and you’ll be shown the screen below to set a Punch In or Punch Out time. Confirm that you want to Punch In / Out the selected group of employees. The required action will now be performed on the group of employees you’ve selected. It’s important to note that employees that are currently Punched In cannot be punched in again and vice versa. Those employees will remain unaffected by the... read more

How to Punch In All Employees

This Time Clock MTS How To Article covers how the Time Clock Administrator can punch in all employees that are currently clocked out quickly and easily. This can be useful if a number of employees have forgotten to punch in when they arrived at work. To punch in all employees that are currently punched out just follow the steps below. Log into Time Clock MTS as the administrator. Read this this How To Article to learn how to log in as the time clock administrator. Go to the Tools->Edit Times screen and you’ll be shown the screen above. Click the Punch In / Out button and choose the Punch In All Employees option from the menu that pops up. When Punching In a group of employees from the Edit Times screen you’ll be given a chance to set a Punch In time using the screen below. Confirm that you want to Punch In all employees in the confirmation window that is then shown. All employees that are currently Punched Out will be Punched In to Time Clock MTS using the time you set. If this article isn’t what you were looking for you might find the How to Punch Out All Employees article or how to Punch a Group of Employees In or Out article... read more

What is Kiosk Mode?

At the bottom of the Display Settings screen is a checkbox labelled Kiosk Mode. This innocuous checkbox allows you to transform a windows computer into a dedicated employee time clock. To turn on Kiosk Mode check the box and click the Save button. Log out of the administrator account and Time Clock MTS will enter Kiosk Mode. Kiosk Mode has the following features: Time Clock MTS will fill all the available screen space. Time Clock MTS will be the top-most Windows app and even sit on top of the Windows task bar. The window size cannot be changed, the window cannot be moved, and the window cannot be minimized. Users cannot exit the software without entering the time clock administrator password. Kiosk mode features do not take effect while you are logged in as the time clock administrator. Essentially this means if your time clock computer is running with the software in kiosk mode and is being used with a touchscreen or without a keyboard that Time Clock MTS will be the only app that is accessible to users. Of course if there is a keyboard then users can still use certain windows keyboard shortcuts to get around these restrictions so you should strongly consider removing access to the keyboard on your dedicated time clock computers. Kiosk Mode on Specific Computers Kiosk mode will always effect computers running the Time Clock MTS Administrator or Stand-Alone Edition software if you’ve got the setting turned on globally. However, if you’ve got the Time Clock MTS Network Edition or the Network PLUS Edition you can turn Kiosk Mode on (or off) on... read more

Forcing Database Updates

This How-To Article explains how the time clock administrator can force Time Clock MTS to run the database update routine against the time clock data file. Typically Time Clock MTS performs this routine when you install a new version of the software.  This should happen automatically but under certain circumstances it can be useful to force the process. To force Time Clock MTS to run the database update routine follow the steps below:   This process can only be performed using the Time Clock MTS Stand Alone Edition or the Time Clock MTS Administrator software (if you're using the Network or Network PLUS Editions).  It also cannot be used in versions of the software prior to Version 6.1.1. Once Time Clock MTS is running Log in as the Administrator. Hold down the ALT and the U key on your keyboard. You'll then be shown the screen below: Click the OK button and Time Clock MTS will then perform the required... read more
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