Yearly Accruals

I’ve done this a couple of times before, Time Clock MTS users sometimes ask interesting questions that are worth sharing with the rest of the user community. I got a good question this morning so I’ll post up here along with a solution.

I am beginning the program in the middle of the year. My employees began the year with 80 hours vacation. They each have various amounts of vacation left right now. I can’t get the program to show each employees individual vacation hours that are available. This is not on an accrual basis. Everyone starts the year with 80 hours vacation on January 1 of each year. How do I get the program to calculate properly?

The answer is pretty simple. Firstly, the user needs to setup a yearly accrual scheme which I’ve spoken about previously. There’s a subtle variation here though, this yearly accrual scheme needs to start on 1 January for all employees. So rather than checking the ‘Use Hire Date, not Fiscal Year’ you’d leave this unchecked. You’ll then need to go to Tools->Options->Payroll Settings screen and set the First Day of Fiscal Year to 1 January.

Adjusting the starting balance for each employee is required because the Time Clock MTS user will not be starting use of the software on 1 January. This is pretty simple again, just adjust each employees starting vacation balance using the Employee Maintenance->Edit Selected Employee->Payroll Information screen.

That’s how it’s done. It’s a fairly simple thing but does require you to change settings across a few different screens in Time Clock MTS. Got any more tricky accrual questions? Why not contact me and tell me what your question is and I’ll post up a solution here so everyone can benefit!

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