One of the major new features that is will be included in Time Clock MTS Version 5 (due to for release in January 2014) is email alerts. Email alerts can be configured by the time clock administrator and will automatically send emails to recipients of your choosing based on certain events happening in your employee time clock. Email recipients are configured on the manage time clock emails screen I spoke about a few days ago. Email alerts are set up on the new Email Alerts screen (see below) which will be available from the Tools->Email Alerts menu from within the Time Clock MTS Administrator software.
The Email Alerts screen looks like many other screens in the software. A new alert is added using the New Alert button, existing alerts are edited by double clicking on them in the list or by selecting an alert and clicking the Edit Alert button. Deleting alerts is simply a matter of selecting an alert on the list and clicking the Delete Alert button. The initial release will include three different types of email alerts. The first is a raised when an employee creates a new time off request, the second is raised when the status of a time off request is changed by the time clock administrator, and the final type can be raised when an employee punches in or out (or both). I’ll preview the detailed features of each of these types of alerts in another blog entry in the next week.
As we get feedback from Time Clock MTS users after Version 5 is released we’ll be including more types of email alerts as time goes by.