Time Clock MTS Features

Employee Data Entry Methods

• Employee list clock in/out screen. Employees can select themselves from a list and then clicking Clock In/Out buttons.
• Quick find tool to find employees in long lists list.
• Keypad screen requiring entry of Employee Badge number.
• Keypad screen is useable on touch screens.
• Keypad screen is compatible with barcode readers or magnetic card readers. You can encode a barcode or magnetic card with Time Clock MTS badge numbers and have employees clock in and out in a very short time.
• Can require entry of a PIN number to prevent employees clocking in/out for each other.
• Can require employees to enter comment on clock in or out (or both).
• Employee list and keypad interface available in both administrator and client versions of the software.
• Enter job codes quickly and easily using a touchscreen compatible keypad screen.
• Switch jobs easily without needing to clock out first.

Security

• Only someone with the administrator password can access the administrative functions.
• Employee PINs can prevent employees abusing the time clock system by clocking in and out for each other
• Require Administrator Password on program start or stop (or both) to stop employees stopping the program and changing the system clock
• Use an attached camera to capture images on employee clock in or out and then review images to help prevent buddy punching
• Synchronize times with internet time servers to eliminate manipulation of system time
• Password protect Time Clock MTS database to prevent manual editing of data
• Monitor the PC clock to prevent the system clock being changed
• Password protect database to prevent employees opening it and editing it
• Auto logout administrator if computer is idle for more than 5 minutes

Payroll Rules

• Can define any day as the start of the week
• Daily Overtime limit and rate
• Weekly Overtime limit and rate
• Overtime can be calculated on daily, weekly, or total of weekly and daily basis
• Hourly and Salaried employees
• Use fiscal year or employment year as a basis for calculations
• Force time to be paid as overtime
• Force time to be neglected from overtime calculations
• Can define shifts and a shift loading
• Can define holidays
• Holidays can be credited to employee wages
• Holidays can affect overtime calculations
• Allowance for automatic break deductions
• Allowance for minute, 6 minute, 15 minute, or 30 minute time rounding for reporting purposes.
• Least time calculations, clock ins can always be rounded up and clock outs rounded down.
• Vacation Accruals
• Sick Time Accruals

Reporting

• Working hours report detailing hours worked per day and the hourly split between normal rate hours, daily overtime hours, and weekly overtime hours
• Punchcard report showing clock in/out times and elapsed hours
• Detailed punchcard report showing all clock in /out times along with any notes
• Payroll summary report showing normal hours, weekly overtime hours, daily overtime hours, gross salary and holiday hours
• Wages summary report showing a line by line summary of hours worked and wages payable for each employee
• Departmental wages report showing a breakdown of wages by department.
• Job time report showing time booked to jobs on an employee by employee basis.
• All reports can be run for one or many employees
• All reports can be run by shift or department
• All reports can be run by employment type
• All report sections can be totally customized to your requirements, or removed completely.
• Certain reports can be made available for employees to view or print
• All reports can be exported to comma delimited text file, tab delimited text file, or directly to Microsoft Excel
• Time entries for users can be exported to tab or comma delimited text file or directly to Microsoft Excel
• In standard form Time Clock MTS uses a standard Microsoft Access database to store all its information. Someone competent with Access can generate any number of reports from within Access itself
• Optionally Time Clock MTS can use an SQL Server, MSDE, SQL Express, or MySQL database to store all its information. This can make for a more reliable and faster system as well as potentially supporting many Time Clock MTS Clients.

Employee Tip Tracking

• Track employee tips or gratuities
• Track direct tips, credit and debit card tips, and tips paid out to others.
• Employees and the time clock administrator can view a live tip diary over any time period.
• View and print out a tip diary (similar to IRS Form 4070A).
• View and print out a tip diary summary (similar to IRS Form 4070).
• Tip data entry protected by the usual Time Clock MTS security measures (finger scanning or PIN entry).

Configuration

• Full company details can be entered and displayed on reports
• Comprehensive employee database including contact details, next of kin information and employment type (tax type or custom types)
• Define unlimited shifts and loadings and associate employees to shifts
• Define unlimited departments and associate employees to departments
• Define unlimited holidays
• Define and track unlimited jobs.

Data Security

• Full backup and restoration of data file
• Storing of data on backed up network drive is possible
• Can control what information employees can and cannot see
• Encrypted database password and employee PINs.