Time Clock MTS includes a job tracking system that allows your employees to record their time against particular jobs. Jobs are managed on the Tools->Options->Job Tracking screen (shown above). Employees need to first be configured to track jobs on the Employee Information screen.
Defined jobs are displayed in a list. To Add a Job click the button. To Edit a Job click on it in the jobs list and click the button.
To Delete a Job click on it in the jobs list and click the button and choose the Delete Selected Jobs Only option. Alternatively you can check the boxes next to any jobs you want to delete, click the button and choose the Delete Checked Jobs Only option.
To Deactivate a Job click on it in the jobs list and click the button and choose the Deactivate Selected Job option. Alternatively you can check the boxes next to any jobs you want to deactivate, click the button and choose the Deactivate Checked Jobs option.
To restore deleted jobs click the button and you'll be taken to the Restore Deleted Jobs screen.
If you check the Allow Employee Job Creation checkbox then a new job will be created when an employee enters a new Job Code as they clock in or switch jobs. Jobs can also be exported to Microsoft Excel or imported from Microsoft Excel.
There are three links below the job tracking toolbar buttons that allow you to quickly and easily change the checkboxes next to each job in the list. The Check All link will check the boxes next to each job. The Check None link will uncheck the box next to each job in the list. The Invert Selection link will uncheck all checked boxes and check all unchecked boxes.
When you add or edit a job you'll be shown the screen above where you can define the details of the job that you want to track.
|Code||A unique numeric code used by employees to record the job they are booking their time against.|
|Name||The name of the job.|
|Estimated Hours||The estimated number of hours required to complete the job.|
|Expenses||A field for tracking the value of any other expenses associated with this job.|
|Description||A longer description of the job for information purposes.|
|Deactivated||Check this box to deactivate a job and prevent employees booking time against it.|
When an employee clocks in they can book time against a job using the enter job code screen shown above. All an employee needs to do is enter the code for the job they wish to track. Job codes will be auto completed to allow for rapid entry of the tracking codes. If required the employee can click on the STAR button next to the job code text box and can select a job directly from a popup list.
Time Clock MTS makes it extremely simple to switch jobs without having to clock out and back in. All an employee needs to do is clock out (using the employee list or the keypad interface) and they'll be shown the screen above. If they click the Switch Jobs button employees will be shown the Enter Job Code screen allowing them to enter a new job code.
The Restore Deleted Jobs screen (shown above) can be used to restore or undelete jobs if you want to re-use a job code or just restore an accidentally deleted job. To restore a job from the list just check the box alongside of it and then click the Restore Jobs button.