Edit Times

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As the administrator you will often need to manage employee times in time Clock MTS directly. Reasons that you may need to do this could be:

To enter vacation time for employees
To enter sick leave for employees
To clock an employee out who forgets to clock out
Edit or remove incorrect clock in / out information
View captured clock in or clock out images

The Edit Times screen is available when logged in as the administrator from the Tools->Edit Times menu.

The Edit Times screen is split into two main areas. The employee list on the left, and the employee times list on the right. To edit a particular employees time click on their name and their times will be displayed on the right. Please note that you can only edit an employees times if they are clocked out.

View Times from a Date Range

You can select what date range you wish to see employee times from. Just select a date range from the drop down box above the times list.

Adding an Employee Time

You can add a single employee time or multiple employee times by clicking the button. Depending on your selection you will then be taken to the Add Time or the Add Multiple Times screen. Note that you can only add times in pairs (that is a clock in and a clock out time).

Editing Employee Times

If you need to edit an employee time click on it on the employee time list and then click the button. You will then be taken to the Edit Time screen. Note that editing times is also how you can add notes to times as the administrator.

Deleting Times

If you need to delete an employee time click on it on the employee time list and then click the button. Time Clock MTS allows you to delete either a Clock In/Out pair or a single time. In the vast majority of cases you should only delete time pairs. Deleting single times should be used with caution because if it is not used properly it can render your time clock data invalid. If you choose to delete a time pair you will be taken to the Delete Time screen. The delete single time functionality should be used with extreme caution. When using it make sure your time data stays in the form of In/Out pairs.

Changing Time State

For whatever reason you may find it neccessary to change the state of a single time (that is changing a clock in to an out or a clock out to an in). Clicking the button will allow you to do this. Changing the state of single times should be used with caution because if it is not used properly it can render your time clock data invalid. The change time state functionality should be used with extreme caution. When using it make sure your time data stays in the form of In/Out pairs.

Viewing Captured Images

If your Time Clock MTS computer has an attached camera then Time Clock MTS can capture images from the camera on clock in or out. You can set this up via the Camera Settings page. Selecting a time and then clicking the button will allow you to do this. If there is no image captured for the selected time you will be told so when you try to view the image.

Audit Trail

Note that any time created or edited by the administrator is flagged as such. Also any employee clocked in or out while logged in as the administrator will also have the associated times flagged as edited by the administrator. These times are noted in the Time Clock MTS reports.