If you've got something to say about Time Clock MTS, good or bad, please contact me and let me know what you've got to say.
]]>"Can I keep using the information I've setup in the trial version of Time Clock MTS when I purchase the software and what do I need to do to keep using it?"
The very short answer to this question is "Yes and and you don't need to do anything".
The longer answer is yes you can keep using the data and there's nothing you need to other than enter your registration code when you purchase the software to keep using the data. From day one Time Clock MTS was designed to give you the minimal amount of disruption when you're using the trial or transitioning to from the trial to the purchased version. A few weeks ago I talked about what you get when you purchase Time Clock MTS. One of these was the license code, when this is entered into Time Clock MTS the trial period is removed and the software transforms itself into the purchased version and you'll just keep working. That's it. Nothing else, no need to download and install anything else, no need to re-build your dataset, no need to re-configure the software.
In conclusion let me re-state, to keep using your trial data when you purchase Time Clock MTS you really don't need to do anything!
]]>First some terminology.
Source PC: The computer you want to move the data from.
Destination PC: The computer you want to move the data to.
Method 1 : Using Time Clock MTS to move your Database
I've also included one other fix to a problem that may not even be a problem. Some of our other products (namely Timesheets Lite and Timesheets MTS have been experiencing crashes due to broken Windows Scripting installs on Windows XP Service Pack 3. I've put in some code to catch this error if it is happening in Time Clock MTS.
]]>The three new servers are:
utcnist2.colorado.edu in Colorado
nist1-dc.ustiming.org in Virginia
nist1-chi.ustiming.org in Illinois
If you don't want to upgrade Time Clock MTS then you can just use one of these server addresses in the Custom Time Server option of Time Clock MTS. If you do want to upgrade you'll need to upgrade to Time Clock MTS Version 2.5.3. If you don't know how to upgrade Time Clock MTS then take a look at our Upgrading Time Clock MTS tutorial.
]]>All of these changes should prevent some errors that some users have been seeing and will make running the software a much easier and smoother process.
]]>What Emails Will I Get?
Will I Get a CD Shipped To Me?
No you wont, our delivery is via electronic download only.
Will I Have to Download the 'Registered Version' of Time Clock MTS?
No you wont. Once you've entered your registration code into the trial version of Time Clock MTS it becomes the 'registered version'.
What is my License to Use Time Clock MTS?
Once you've purchased Time Clock MTS you have a lifetime license to use the software you bought. There's no yearly renewal charge unless you want to extend your support with us.
What Support will I Receive when I Purchase Time Clock MTS?
When you purchase Time Clock MTS you are entitled to one year of email support and software updates. After the year has gone by you'll get an email from us offering to renew the support for another year for $20 or 20% of your initial purchase price, whichever is higher. We do not offer phone support, it is simply not economical to do so for such a low cost product. There is a phone number on our website where you can get hold of us and we do answer phone calls but generally you'll be directed to send support enquiries to us via email.
Is my License Different if I buy a Client License?
The first thing to understand is that no matter what Time Clock MTS license you purchase it always includes at least one license to use the administrator version on one computer. If you buy the single computer version, for example, you just get a license to install and use the administrator version on one PC. However, when you buy a 1 client license you have a license to use the administrator version on one computer plus you can install and use the client version on one computer.
For those of you who are new to Time Clock MTS the administrator version allows you to administer and setup Time Clock MTS as well as record employee time and attendance information. The client version only allows you to record time and attendance information.
In Conclusion
I hope that this will resolve some things that are not entirely clear to people who are considering using Time Clock MTS in their business. As always if you need more help please Contact Us with your enquiry.
]]>Welcome to the fourth edition of the Time Clock MTS Newsletter. These newsletters are released every couple of months and will keep you up to date on what has been going on with Time Clock MTS and how it can be used to help your business run more smoothly.]]>*Resetting Your Own Administrator Password
Version 2.1.8 of Time Clock MTS added a feature that allows you to reset your own administrator password if you happen to forget it. This new feature requires you to answer a couple of password reminder questions. Once answered correctly the Time Clock MTS software contacts the Time Clock MTS webserver for a new password, resets the password, and emails you with your new password. The password is emailed to the address used when you purchased the software. You can read more about this new feature here: http://www.timeclockmts.com/weblog/archives/2008/11/resetting-the-time-clock-mts-administrator-password.html
*Stopping Employees Clocking In Too Early
A common problem you face as an employer is employees clocking in too early in an effort to get some overtime. Time Clock MTS can restrict employees clocking in too early for a shift and help you stop this overtime manipulation from happening. All you need to do is create shifts for the employees and set the shift up to restrict clock ins before the shift start. Then using the employee maintenance screen assign employees to the appropriate shift. When an employee now tries to clock in too early they will be shown a message and will not be able to clock in. You can read more about this here: http://www.timeclockmts.com/weblog/archives/2008/11/stopping-employees-clocking-in-too-early.html
*New Report Fields Available
After reading the weblog posts about modifying Time Clock MTS reports (http://www.timeclockmts.com/weblog/archives/2008/07/customizing-time-clock-mts-reports-part-1.html) a Time Clock MTS user requested a couple of new fields that he could add to the report templates. These fields are
and . These give the amount of time owing to the employee up to the end of the period for which the report is run. In contrast the fields and give the time owing to the current date. *Integrating Time Clock MTS with Payroll Software
I am planning to add some new export reports that will allow Time Clock MTS data to be exported directly to some of the more popular payroll software packages (such as Quickbooks or Paychex). To help me decide which to do first I'd be interested in hearing back from you about what payroll software you use. Please email me at general@timeclockmts.com and let me know!
That's it for this issue of the Time Clock MTS Newsletter. As always please contact us if you need any help or advice regarding Time Clock MTS.
Till next time,
The Time Clock MTS Team
The second fix has loosened up some of the licensing checks in the software to stop a number of false licensing failures that users have been experiencing. Hopefully these changes will prevent properly licensed users from being inconvenienced any further.
]]>A little more information... What I said was true, we don't care about the payroll functions and are only concerned with the time clock feature, but we actually are billing for the time. Let me give you a little more information about our organization, what we do, and what our usage entails.We are a non-profit organization dealing with people suffering from some sort of illness. We have many different programs to help these people feel confident with themselves, train them in basic job skills, and help them to obtain a job, build a resume, and eventually, lead them to independence.
As I said, we are non-profit, so a lot of our funding comes through grants and special programs. In the near future, our billing is changing and our services will be billed through a government program. When this happens, we need to track hours for all of the people that attend what we call our Clubhouse in order to bill for them.
Time Clock MTS is being used in this company at the two entrances to their 'clubhouse'. They have purchased a single client license (US$98 at the time of writing this article) and have a client installation at one door and the admin installation at the other. Let's see what the main benefits from using Time Clock MTS in this situation have been.
Currently, under the grant we are being funded through, we are tracking people as they come and go with a paper sign in sheet. When we begin billing through the government program, we would prefer a more reliable, electronic means that would also provide us with a reporting feature. Unfortunately, because our main software package doesn't allow us to import data, we then need to key in the hours tracked through your software and get them into our system for billing.This isn't vastly different than what we are doing now, but it helps us on three fronts. First, we aren't currently tracking time - just whether a person signs in or not. Second, with the reports generated from your system, we are able to eliminate the issues of trying to decipher various handwriting styles. Third, as an added bonus, because we can assign a pin number to each person, it will speed up our data entry. In our billing system, we can look up a person by name, but it is faster to look them up by their 4 digit ID number. By assigning the 4 digit ID number as a pin in your software, it makes keying in the information faster and more efficient, even though we are actually capturing additional data.
So Time Clock MTS is providing the organization in question with a much more reliable and efficient way of collecting their club's attendance data. This data can then be imported easily into their existing club accounting system for provision to the government for appropriate reimbursement. At the moment we are working with the organization to define a report suitable for direct export from Time Clock MTS into their other computer systems to eliminate the last source of errors and double data entry. All of these gains are realized without using a large portion of the software (payroll, vacation accruals, sick time, holidays and many other things). Time Clock MTS is simple enough to use to just allow it to be used as a simple time tracker without being forced to use the more advanced functionality the software offers.
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