Sometimes it surprises me how Time Clock MTS is used out there in the “wild”. For example, it’s used in a lot of locations to track student attendance. At one trade and technical school in Miami, for example, it’s now being used to track the attendance of all students in the classroom in an effort to replicate real attendance tracking in the work place. This is happening in more than 20 classrooms to track over 600 students attendance at that one location.
Fortunately, Time Clock MTS provides enough flexibility to allow it to be configured to track student attendance while still being simple enough to not burden down users with having to track payroll information too. I thought it might be worth looking at how it could be setup to track student attendance and what reports would be useful in a classroom or school environment.
Customizing the Interface to Suit Students
The screens that students would see when logging their attendance in Time Clock MTS can be changed somewhat to suit the classroom environment. The Display Settings screen is where most of the labels on the main screen of Time Clock MTS can be changed. Labels such as the “Employees In”, “Employees Out”, “Search for Employees” and so on could be changed to reference students rather than employees. The main time clock screen of Time Clock MTS setup as student attendance software might look something like that shown above.
Student Attendance Reports
Almost any of the reports in Time Clock MTS would be fine for monitoring student attendance but clearly most of the payroll data could be safely removed or ignored. Probably the best report to use would be the Punchcard Report but I’d suggest editing various report section templates to remove extraneous information. Report section templates can be changed on the Report Settings Screen. Report section templates that could be edited for clarity would be the employee accruals section (which could really be deleted for tracking student attendance), and the employee payroll details section (where you could remove references to actual money earned).
Time Clock MTS in Schools and Universities
I thought it would be worthwhile concluding with some brief figures on how many schools and universities Time Clock MTS is being used in. At last count, this was something more than 200 different schools or universities. It’s safe to assume that some of these are using the software to track staff attendance rather than student attendance. However, I do know that many of them are using it to track student attendance. With the tips I’ve given above I hope this will make the software even more useful for this purpose.
It has been a very valuable tool for our supervisors and students to keep track of their time.