Recording Sick and Vacation Time

In some previous tutorials we learned about Sick Time Accruals and Vacation Accruals. This tutorial will lead you through the process of actually recording taken sick and vacation time against an employee.

The Edit Times Screen

Firstly let’s log into Time Clock MTS and go to the Tools->Edit Times screen.

The Edit Times Screen

The Edit Times Screen

On this screen you can see a list of employees down the left and their recorded times on the right. If you want more information on how to use this screen take a look at the Edit Times help topic.

Add a Time

Select the employee in the list you want to add sick or vacation time for. Then click the new button to add a time pair for that employee. You will then be shown the Add Time screen.

Adding Time Punches

Adding Time Punches

Let’s take a look at this screen. You can see a start date and time for the time pair and an end date and time for the time pair. You can also see a time classification box. If an employee is setup to accrue sick or vacation time this is where you can select the time type. If you can’t see the time type you are looking for in this dropdown it’s because the employee is not setup to accrue it.

Selecting a Time Classification

Selecting a Time Classification

We’ll go ahead and create some sick time and for reference we’ll also add a note reminding ourselves of why we did this.

Adding a Sick Day

Adding a Sick Day

When happy we can now click the Save Time button and this will add the time. The new time is visible when we are returned to the edit times screen.

The Sick Day is Added

The Sick Day is Added

 

Conclusions

We now know how to setup employees to accrue sick and vacation time, and then record taken sick and vacation time. The last step is to report on it. This is a subject for another day.

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